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I am a sole trader providing proofreading services. I am fully compliant with GDPR. This privacy policy sets out how I collect, process and store data given to me.

This policy was updated on 2 April 2021.

Why do I collect data?

I will collect data from you in order to:

  • respond to enquiries made by you

  • enable contact and communication during a project

  • comply with HMRC.

What data do I collect?

I will collect the minimum data necessary, such as:

  • your name

  • your email

  • your postal address

  • your telephone number

  • information related to your enquiry or project.

How will I use your data?

The data you provide will be used:

  • to maintain contact and communication during the project

  • to raise invoices

  • to maintain compliance with HMRC.

Data you provide will not be shared for marketing or any other purposes except with your express permission or to comply with requests from HMRC.

How is your data stored?

To maintain security your data will be stored on a laptop with password protection and anti-virus software, and on an external hard drive also with password protection. For accounting purposes I use FreeAgent software. You can read their privacy policy here and their security policy here.

How long do I keep your data?

I am required by HMRC to keep records of payments for five years beyond the relevant tax year. As the nature of the work may lead to repeat business I will keep your data on record unless or until you ask me to delete it.

You have the right to:

  • be informed of any data held

  • access and view that data

  • rectify any data held

  • erase any data held

  • restrict processing of that data

  • data portability

  • object.

Contact me

If you have any questions about the data I hold you can contact me by emailing or writing to Gus Hilton, Gordon Cottage, 27 Gordon Road, Canterbury, Kent, CT1 3PW.

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