I am a sole trader providing proofreading services. I am fully compliant with GDPR. This privacy policy sets out how I collect, process and store data given to me.

This policy was updated on 2 April 2021.

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Why do I collect data?

I will collect data from you in order to:

• respond to enquiries made by you

• enable contact and communication during a project

• comply with HMRC.

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What data do I collect?

I will collect the minimum data necessary, such as:

• your name

• your email

• your postal address

• your telephone number

• information related to your enquiry or project.

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How will I use your data?

The data you provide will be used:

• to maintain contact and communication during the project

• to raise invoices

• to maintain compliance with HMRC.

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Data you provide will not be shared for marketing or any other purposes except with your express permission or to comply with requests from HMRC.

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How is your data stored?

To maintain security your data will be stored on a laptop with password protection and anti-virus software, and on an external hard drive also with password protection. For accounting purposes I use FreeAgent software. You can read their privacy policy here and their security policy here.

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How long do I keep your data?

I am required by HMRC to keep records of payments for five years beyond the relevant tax year. As the nature of the work may lead to repeat business I will keep your data on record unless or until you ask me to delete it.

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You have the right to:

• be informed of any data held

• access and view that data

• rectify any data held

• erase any data held

• restrict processing of that data

• data portability

• object.

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Contact me

If you have any questions about the data I hold you can contact me by emailing gus@gushiltonproofreading.co.uk or writing to Gus Hilton, Gordon Cottage, 27 Gordon Road, Canterbury, Kent, CT1 3PW.